Using Scheduling Assistant in Microsoft Outlook
We have a lot of meetings at DTC. It can sometimes be challenging to schedule a meeting when everyone is available. This procedure will show you how.
Here are video instructions for using Scheduling Assistant:
Here are step-by-step instructions:
1. In Microsoft Outlook, click New Meeting on the menu bar
2. The new meeting window will appear
3. If the meeting will be held on Teams, click the Teams Meeting button in the menu bar
4. The Microsoft Teams info will show in the details area
5. Click the Scheduling Assistant button in the menu bar
6. Enter the names of the individuals who you wish to attend the meeting (you can enter Required Attendees and/or Optional Attendees)
7. Enter the date and time that you want to plan the meeting
8. In this example, one of the attendees already has an existing meeting
9. Meetings are shown as solid boxes for the other attendees. Meeting details are not shown
10. In this example, all of the attendees appear to have 3:00 PM available
11. Slide the meeting box to 3:00 PM or enter the time in the date and time boxes above the calendar
12. Click the Meeting button in the menu bar to be taken back to the main meeting window
13. Enter the meeting Title
14. Enter additional details (if needed) in the meeting details window
15. Once the email is ready, click Send
